Human Resources Coordinator Posted By: Admin    2015-Jul-27

SPARC - San Francisco, CA 
$50,000 - $60,000 a year

The SPARC team is now hiring!

Service is our nature.
SPARC is a nonprofit collective dedicated to providing lab-tested, affordable, high quality cannabis and subsidized health services to our members. We aim to educate our members about cannabis treatments and other alternative healing modalities to achieve and maintain health and wellness.
SPARC just celebrated four years of serving members in the San Francisco community. We seek to be a voice for the implementation of best practices in providing medical cannabis to qualified members. We are fully licensed by the City and County of San Francisco and compliant with all local and state regulations.

We’re hiring!
We need team-oriented professionals to help us support members and be the example for the medical cannabis community. We support our staff by offering full health benefits including medical, dental, vision, long-term disability, flex-spending, life, and paid sick leave, {if applicable: along with paid vacation and paid holidays}. Be part of a team who supports you, take part in shaping the movement and have fun doing it!

New to the medical cannabis community? Looking for a professional organization who prides itself in helping the community and building and working with a great team? Apply for an open position and learn how we do things differently!

Apply today!
To apply, please follow instructions below. Failure to follow these instructions will result in your application not being considered. Thank you for understanding that while we strive to reply to all applicants, we may only be in touch with you if we’d like to invite you for an interview.

Application instructions:

  • Read the job description.
  • Prepare an up-to-date resume and a cover letter that speaks to SPARC’s needs and this specific position.
  • Send both to with “Human Resources Coordinator” in the subject line.

JOB TITLE : Human Resources Coordinator

STATUS : Salary, Exempt

COMPENSATION: $50-$60k annually DOE

GENERAL SUMMARY OF DUTIES: The human resource coordinator provides assistance with and facilitates the human resource process at all business locations. This role administers employee health and welfare plans and acts as liaison between employees and insurance providers. This position resolves benefits related problems and ensures effective utilization of plans and positive employee relations. The human resource coordinator ensures plans are administered in accordance with federal and state regulations and plan provisions are followed. This role provides administrative support to human resources function as needed including record keeping, file maintenance and HRIS entry.

SUPERVISION RECEIVED: Reports to the Human Resources Director.

SUPERVISION EXERCISED: Assists in supporting and directing the work of administrative assistant(s).

TYPICAL PHYSICAL DEMANDS: Work may require prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a computer, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing. Requires close vision with the ability to see color and adjust focus. Use of personal vehicle will be required to travel to multiple facilities/locations throughout the North Bay.

TYPICAL WORKING CONDITIONS: Work is performed in busy medical cannabis administrative, retail and production facilities. Involves frequent contact with staff and the public. Work may be stressful at times and may include dealing with difficult people.
Multiple facilities/locations will require travel and use of personal vehicle. All laws must be followed on the roadways and vehicle should be safe, clean, and roadworthy to ensure the maximum safety of the driver, occupants, and other road users at all times.

EXAMPLE OF DUTIES: (This list may not include all of the duties assigned)

  • Assists in administration of health and welfare plans including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Assists in onboarding new staff members.
  • Assists in creating and updating HR related forms and documents.
  • Maintain and update time tracking system, coordinate time validation and corrections with managers and track staff illness and vacation time.
  • Assist HR Director and upper level management to ensure effective internal employee communication.
  • Complete all EDD related items and follow up in a timely manner as needed.
  • Prepare workers compensation paperwork for insurance carrier.
  • Performs customer service functions by answering general employee requests and questions related to human resources.
  • Verifies I-9 documentation and maintains that they are current.
  • Submits the online investigation requests and assists with new employee background checks.
  • Reconciles benefits statements.
  • Assists with administrative processing of terminations.
  • Assists with the preparation of the performance review process.
  • Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow up letters or emails at the end of the recruiting process.
  • Schedules meetings and interviews as requested by the director of HR.
  • Makes photocopies, faxes documents and performs other clerical functions.
  • Files papers and documents into appropriate employee files.
  • Assists or prepares correspondence.
  • Prepares new employee files.
  • Processes mail.
  • Perform related work as required.
  • Maintain strictest confidentiality.


  • Knowledge of company policies and procedures.
  • Knowledge of Human Resources policies and laws specific to California and San Francisco.
  • Ability to effectively present information to top management, public groups, and/or boards of directors.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Skill in computer systems, programs, and applications.
  • Ability to work effectively independently, as well as with the staff and the public.
  • Ability to exercise initiative, problem-solving, and decision-making.
  • Exhibits high levels of patience, professionalism, efficiency and flexibility, remaining perceptive, analytical and solution-oriented at all times.
  • Excellent problem solving, organization, interpersonal and communication skills; ability to take initiative and made sound decisions under pressure.
  • Maintain professionalism at all times and to aid in reducing office stress; not adding to it.
  • Ability to manage a diverse and often changing workload effectively, while paying close attention to detail and communicating regularly.
  • Maintain a current medical cannabis physician recommendation and/or CA Medical Cannabis Identification Card issued by the DHS at all times.
  • Ability to communicate clearly and effectively verbal and in writing.

EDUCATION/EXPERIENCE: An Associate degree or equivalent; or two to four years related experience in human resources, business administration and related areas. Working knowledge of Microsoft Office applications, Excel and Outlook. Experience in medical cannabis industry highly desirable, but not required. Must be at least 18 years old and be able to pass a criminal background check.


Required experience:

  • An Associate degree or equivalent; or two to four years related experience: 2 years

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